Your Right to Information

Data Protection

Introduction


The Data Protection Act 1998 states that those who record and use personal information must comply with eight enforceable principles of good practice.

 

These state that data must be:


• Processed fairly and lawfully
• Processed for limited purposes
• Adequate, relevant and not excessive
• Accurate and up-to-date
• Not kept longer than necessary
• Processed in accordance with the data subject’s rights
• Secure
• Not transferred to countries outside EEA without adequate protection

 

Section 7 of the Data Protection Act provides an individual the right to request a copy of personal information which may be held about them. This is called ‘Subject Access’.

 

Subject Access may be used by an individual to obtain a copy of their own Police National Computer (PNC) record i.e. convictions, cautions, warnings, reprimands etc. or to confirm that they do not have a criminal record. It may also be used to request information held locally by Hertfordshire Constabulary i.e. a copy of a crime report or incident log, a statement or copy of an interview recording etc.


 
Requests for personal information held on the Police National Computer (PNC)

 

Individuals who require a copy of their PNC record showing convictions, cautions, reprimands etc., or to prove that they do not have a criminal record, will need to make a request via the Web Link NPCC (National Police Chief’s Council) website.

 

For more information please contact the NPCC directly on Telephone 0845 601 3999.

 

If you need this information for employment purposes, for a visa or a personal licence application, please refer to the further specific links below.

 

Requests for personal information held on Hertfordshire Constabulary systems

 

Individuals who require a copy of information held locally by Hertfordshire Constabulary (not PNC information) will need to complete a Download Adobe PDF Document  Hertfordshire Subject Access form and return it to the address on the front of the form.

 

You are required to supply two forms of ID and a fee of £10. A response will be sent within 40 days. Full details are on the application form.

 


Requests for personal information for visa or work permit applications to Australia, Belgium, Canada, Cayman Islands, New Zealand, South Africa or the United States of America and other countries.

 

Individuals who require Police Certificates for the purpose of emigration, visas or residency for a number of countries including, but not limited to: Australia, Canada, New Zealand, South Africa and the USA, should make a request via the Web Link NPCC (National Police Chief’s Council) website.

 

For more information please contact the NPCC directly on Telephone 0845 601 3999.

 

Requests for personal information for employment purposes or for a personal license application

 

Individuals who require a disclosure for employment purposes or who are applying for a personal license should contact Web Link Disclosure Scotland.

 

Disclosure Scotland Telephone 0870 609 6006

 

Certain types of disclosure made by Disclosure Scotland only contain records considered ‘unspent’ under the terms of the Rehabilitation of Offenders Act 1974 (ROA). For further information about the ROA please contact Web Link NACRO (The National Association for the Care and Resettlement of Offenders).

 

NACRO Telephone 0300 123 1889

 

If you have been asked to apply for a 'CRB' or 'DBS' check because you are planning to work as a volunteer or a paid employee for an organisation where you will be working unsupervised with children or vulnerable adults, you should contact the Web Link Disclosure and Barring Service.


 
DBS Telephone 0870 909 0811


 
contact:

 

Information Rights
Bedfordshire Police HQ
c/o Hertfordshire Constabulary
Woburn Road
Kempston
Bedfordshire
MK43 9AX 
 
Tel: Telephone 01234 842547


Email: Email informationservices@herts.pnn.police.uk